# WebEx

The WebEx integration enables synchronisation of WebEx meetings with face-to-face events as well as automatic attendance marking. This integration eases the administrative burden of virtual instructor-led events by managing the scheduling of video conference meetings for you.

The integration comes with the following capabilities:

* [**Meeting Synchronisation**](#meeting-synchronisation)
  * New sessions will automatically schedule a new WebEx meeting for the session date and time.
  * Updating session date/times will reschedule the WebEx meeting to match the session.
  * Deleting a session will cancel the scheduled WebEx meeting.
* [**Attendance Marking**](#attendance-marking)
  * Meeting attendees will be automatically linked to ClearXP users if their email address matches.
  * Attendee analytics is collected and record when they join and leave the meeting.
  * If attendees are present for more than a pre-defined threshold of the session length, they will be automatically marked as *attended*.
* Meeting Recordings
  * Scheduled WebEx meetings that are recorded will import all recordings into ClearXP and attach them to the session for later reference.

{% hint style="info" %}
Please contact your ClearXP customer representative to enable the WebEx integration for your account.
{% endhint %}

### Meeting Synchronisation

When scheduling a face-to-face **Session** and the WebEx integration is enabled, the **Add Video Conferencing** button will include a new "Webex" option.

<figure><img src="/files/xRUEefpsm6JuRQbM4R5B" alt=""><figcaption></figcaption></figure>

When saving the session, the WebEx integration will automatically schedule a WebEx meeting for the same date and time and attach the conferencing URL and join information to the session:

<figure><img src="/files/LFIgVASfcPzzhccqM55j" alt=""><figcaption></figcaption></figure>

When launching the **session view** in ClearXP, the WebEx details will be shown and include a direct button to access the WebEx meeting.

<figure><img src="/files/bg5SZbSIphV4PI2gwS6H" alt=""><figcaption></figcaption></figure>

{% hint style="danger" %}
WebEx meetings will not be scheduled for dates in the past or sessions that extend past 24 hours.
{% endhint %}

### Attendance Marking

After creating a session, the **Mark Attendance Automatically** setting can be used to enable attendance marking for meeting attendees.

<figure><img src="/files/8UICCYypJg0IGaETfZ0y" alt=""><figcaption></figcaption></figure>


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