# WebEx

The WebEx integration enables synchronisation of WebEx meetings with face-to-face events as well as automatic attendance marking. This integration eases the administrative burden of virtual instructor-led events by managing the scheduling of video conference meetings for you.

The integration comes with the following capabilities:

* [**Meeting Synchronisation**](#meeting-synchronisation)
  * New sessions will automatically schedule a new WebEx meeting for the session date and time.
  * Updating session date/times will reschedule the WebEx meeting to match the session.
  * Deleting a session will cancel the scheduled WebEx meeting.
* [**Attendance Marking**](#attendance-marking)
  * Meeting attendees will be automatically linked to ClearXP users if their email address matches.
  * Attendee analytics is collected and record when they join and leave the meeting.
  * If attendees are present for more than a pre-defined threshold of the session length, they will be automatically marked as *attended*.
* Meeting Recordings
  * Scheduled WebEx meetings that are recorded will import all recordings into ClearXP and attach them to the session for later reference.

{% hint style="info" %}
Please contact your ClearXP customer representative to enable the WebEx integration for your account.
{% endhint %}

### Meeting Synchronisation

When scheduling a face-to-face **Session** and the WebEx integration is enabled, the **Add Video Conferencing** button will include a new "Webex" option.

<figure><img src="https://2829672504-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LKn5Q7DMToHJDkZrM_v%2Fuploads%2FLLdfyUxIfZgb495awBGW%2FScreenshot%202025-11-13%20at%209.48.48%E2%80%AFam.png?alt=media&#x26;token=89474e9f-a8c0-4cef-953f-5ee6091459b5" alt=""><figcaption></figcaption></figure>

When saving the session, the WebEx integration will automatically schedule a WebEx meeting for the same date and time and attach the conferencing URL and join information to the session:

<figure><img src="https://2829672504-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LKn5Q7DMToHJDkZrM_v%2Fuploads%2FyznTecAzcYw9wmoxT2PW%2FScreenshot%202025-11-13%20at%2010.00.01%E2%80%AFam.png?alt=media&#x26;token=37eba7e3-e192-401a-9597-90d9b9b36694" alt=""><figcaption></figcaption></figure>

When launching the **session view** in ClearXP, the WebEx details will be shown and include a direct button to access the WebEx meeting.

<figure><img src="https://2829672504-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LKn5Q7DMToHJDkZrM_v%2Fuploads%2FqNYKQUyHrqA4r4d1yX5R%2FScreenshot%202025-11-13%20at%2010.32.48%E2%80%AFam.png?alt=media&#x26;token=40d10690-fb94-4244-bef6-880059d787d0" alt=""><figcaption></figcaption></figure>

{% hint style="danger" %}
WebEx meetings will not be scheduled for dates in the past or sessions that extend past 24 hours.
{% endhint %}

### Attendance Marking

After creating a session, the **Mark Attendance Automatically** setting can be used to enable attendance marking for meeting attendees.

<figure><img src="https://2829672504-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LKn5Q7DMToHJDkZrM_v%2Fuploads%2FPAWigHpG4T8DrlhJthMo%2FScreenshot%202025-11-13%20at%2010.14.51%E2%80%AFam.png?alt=media&#x26;token=4d794d4d-b5fc-45ac-bf8c-485a27e7add6" alt=""><figcaption></figcaption></figure>