WebEx

The WebEx integration enables synchronisation of WebEx meetings with face-to-face events as well as automatic attendance marking. This integration eases the administrative burden of virtual instructor-led events by managing the scheduling of video conference meetings for you.

The integration comes with the following capabilities:

• Meeting Synchronisation

  • New sessions will automatically schedule a new WebEx meeting for the session date and time.

  • Updating session date/times will reschedule the WebEx meeting to match the session.

  • Deleting a session will cancel the scheduled WebEx meeting.

• Attendance Marking

  • Meeting attendees will be automatically linked to ClearXP users if their email address matches.

  • Attendee analytics is collected and record when they join and leave the meeting.

  • If attendees are present for more than a pre-defined threshold of the session length, they will be automatically marked as attended.

• Meeting Recordings

  • Scheduled WebEx meetings that are recorded will import all recordings into ClearXP and attach them to the session for later reference.

Please contact your ClearXP customer representative to enable the WebEx integration for your account.

Meeting Synchronisation

When scheduling a face-to-face Session and the WebEx integration is enabled, the Add Video Conferencing button will include a new "Webex" option.

When saving the session, the WebEx integration will automatically schedule a WebEx meeting for the same date and time and attach the conferencing URL and join information to the session:

When launching the session view in ClearXP, the WebEx details will be shown and include a direct button to access the WebEx meeting.

WebEx meetings will not be scheduled for dates in the past or sessions that extend past 24 hours.

Attendance Marking

After creating a session, the Mark Attendance Automatically setting can be used to enable attendance marking for meeting attendees.